A single photography session can provide staff headshots, leadership portraits, group photos, and images for a company's website. To get useful results, plan portraits and brand photography as two connected parts of the same shoot.
Start with where the photos will appear
The best starting point is a list of uses: staff directory, LinkedIn, recruiting page, sales presentations, advertising, and website banners. A square profile portrait needs a different composition than a horizontal hero image. Explain where the final images will be placed so the photographer can frame accordingly.
Create a headshot list and a brand shot list
Build a roster of everyone who needs an individual portrait, plus departments and leadership groups. Separately list brand imagery: employees at work, team conversations, workplace details, equipment, customer interactions where approved, and wide images with room for website copy. Mark must-have images so your priorities are clear if the schedule changes.
Schedule your team in blocks
Give each employee a portrait appointment instead of asking everyone to wait throughout the day. Reserve group-photo windows when the relevant people are present. Add time for lights, changing backgrounds, wardrobe fixes, and movement between locations. A realistic schedule is usually more valuable than attempting to fit every possible setup into a single hour.
Keep wardrobe guidance practical
Ask employees to wear clothing that reflects how they represent the company. Solid colors and simple patterns often work well. If uniforms or brand colors matter, coordinate them beforehand. It can help to bring an extra layer or jacket for a second look. Share instructions several days before the session, not just on arrival.
Office versus studio photography
An office helps show authentic workspaces and reduces employee travel, but it must have room for lighting and a controlled portrait setup. A studio offers consistent lighting and fewer interruptions. For teams in Phoenix and Tempe, Voyage Pro's studio spaces can be an option. The right location depends on the desired backgrounds, headcount, and whether workplace imagery matters.
Get a mix of compositions
Ask for close portraits, environmental portraits, team images, and wider frames. Some website layouts need text beside the subject, so images with negative space can be particularly useful. Plan vertical and horizontal versions for marketing channels rather than assuming one crop will work everywhere.
Confirm retouching, usage, and delivery
Before booking, clarify the number of edited images, individual retouching, proof selection, turnaround, business usage, and any necessary participant releases. Request organized files and web-ready versions in addition to high-resolution originals. Consistent naming makes updates to a staff directory much easier.
Build a library for future campaigns
An organized photo day can support recruiting, company announcements, business development, and website updates. See our Valor Legacy Wealth project for an example of business-focused imagery, browse our photography work, or contact Voyage Pro about a combined headshot and brand session.